Forms and Communications

This is a rather broad category.  Its not quite a catch-all, but pretty close.

1994

• Thank You Letter - George DeBlois to Ryan Augustine; Dated June 22, 1994.  Courtesy Ryan Augustine.

1995

• Handwritten Presentation Notes - Undated, but context appears to be 1995.  Courtesy Ryan Augustine.
• Certificate of Completion - This is the certificate issued to those scouts who successfully completed the White Stag course in 1995.
• 1995 Invitation to Interview for 1996 Staff - Letter from George DeBlois to staff candidates prior to December 9, 1995 staff interviews at Camp Belzer.
• Troop 952 Staff Commitment Letter - Letter from George DeBlois to members of Troop 952 Staff, dated June 5, 1995.
• Troop 952 Staff Commitment Letter - Letter from George DeBlois to Brandon Sparks, scoutmaster and senior patrol leader of Troop 952, respectively; Dated June 10, 1995.
• 1995 Youth Staff Member Evaluations - Memorandum to Gary Jones concerning recommendations of 1995 staff for 1996 staff positions.
• Dates for White Stag 1996 - Dated September 22, 1995
• Dates for White Stag 1996 - Letter from Gary Jones to all staff; Includes dates for the '96 course.  Dated December, 1995.
• Junior Leader Training Pledge
• Baden-Powell's Last Messages - Gary Jones; Ryan Augustine; Undated; 1995 or 1996.
• Uniforming Memorandum - Gary Jones reference uniform requirements for staff and participants; Undated; Either 1995 or 1996.

1996

• The White Stag Tree - Courtesy Ryan Augustine.
• Troop 961 - Handwritten notes concerning assignment of Troop 961 staff.  Undated.  Courtesy Ryan Augustine.
• Course Objectives Memorandum - George DeBlois to all '97 Staff; Dated October 16, 1996.  Courtesy Ryan Augustine.
• Welcome to Staff - George DeBlois to all '97 staff.  Dated November 30, 1996.  Courtesy Ryan Augustine.
• Accomplishments for November 1996 - Memorandum to '97 senior patrol leaders and junior assistant scoutmasters concerning preparations for the '97 course including a site survey of Ransburg, equipment transfer to Ransburg from Red Wing, and a senior staff meeting.  Courtesy Ryan Augustine; Dated October 22, 1996.
• Planning Memorandum - George DeBlois to Ryan Augustine; Dated August 15, 1996.  Courtesy Ryan Augustine.
• Planning Memorandum - George DeBlois to '97 Senior Staff; Dated September 9, 1996.  Courtesy Ryan Augustine.
• Returning Staff for '97 Meeting - George DeBlois to staff returning from 1996 for 1997 reference a returning staff meeting held at Belzer on October 16, 1996.  Dated September 27, 1996.  Courtesy Ryan Augustine.
• Memorandum: Dates for '97 - George DeBlois to '97 Staff reference dates set for White Stag '97 activities.  Dated October 16, 1996.  Courtesy Ryan Augustine.
• Returning Staff Meeting Agenda - Dated October 16, 1996.  Courtesy Ryan Augustine.
• White Stag Staff Obligation
• Staff Interviews; Troop Senior Staff - Memorandum; George DeBlois to '97 Senior Staff and 970 Staff concerning senior staff assignments and interviews for new staff for '97.  Dated November 30, 1996.  Courtesy Ryan Augustine.
• To Return or Not to Return - Courtesy Ryan Augustine
• Eastern Emblem Patch Order - Dated July 17, 1996.
• 1996 ASPL Candidates - Memorandum from Gary Jones and George DeBlois to Travis Walker, Nick Snider, Andy Peters, and Ryan Augustine concerning candidates for assistant senior patrol leader positions for the 1996 conference.
• 1996 ASPL Candidates - Final print version of the above.  Dated January 23, 1996.
• David Bond Completion Certificate - Certificate of completion issued to participant David Bond; Dated June 15, 1996.
• Completion Certificate Template - Set up for mail merge from the participant roster spreadsheet.  This one was probably the final production version.
• Another Completion Certificate Template - Another version of a completion certificate template set up for mail merge from the participant roster spreadsheet.  Appears less formal than the above version.
• White Stag Staff Commitment Letter - June 8, 1996 staff commitment letter from Kirk Mangold to Ryan Augustine, Troop 961 scoutmaster and senior patrol leader, respectively.
• Debt Letters to Staff - Concerning any outstanding staff dues.  I believe amounts were likely handwritten.
• Development Guide and Evaluation Template - Set up for mail merge from the staff roster.
• Another Information Gathering Document Template - Set up for mail merge.
• Job List - Undated; Was in the files passed down from Marilyn Smith, most of which pertain to 1996.
• Participant Name Tags - These were printed, cut into ID card size pieces, then laminated to make the participant name tags.
• Nature Game Score Sheet - Used to keep track of stats for the nature survival game played by participants and staff during the course.
• Troop 963 Scoutmaster Greeting - George DeBlois' welcoming words to members of Troop 963 on the opening day of White Stag 1996 during the first troop meeting.
• Personal Conference Goals - A form for participants to describe their personal goals to achieve during White Stag '96.  This form was used in numerous other years.
• Personal Resource Questionnaire - This was the base template set up for mail merge to obtain data on individual staff members' knowledge and resources during staff development.
• Participant Name Tags - These are similar to the name tags document above with the addition of the name of their assigned patrol campsite.  White Stag tradition was to assign arbitrary names to each patrol site during the course and not use the permanently assigned names on the camp map.  There was a different theme every year.
• Staff Name Plates - Dated February 24, 1996, this is a memorandum ordering name plates for new staff in 1996.
• Printing Costs Memorandum - This is a memorandum from Chuck Sparks to George DeBlois concerning printing costs for 1997 course materials dated November 12, 1996.
• Completed 1996 Staff Personal Resource Questionnaires - Converted to PDF from the original Word document on 12/3/2025 which is why they are dated as such.  These are the completed Personal Resource Questionnaires as completed by staff members in '96.
• Worship Service - Interfaith worship service, 1996.
• Outpost Hike Instructions for Patrols - Undated, but found with other 1996 files from Marilyn Smith.
• April Staff Development Weekend Schedule
• March Staff Development Weekend Schedule
• Income Spreadsheet
• Expense Spreadsheet
• Staff Development Weekend Letter - Gary Jones to Michael Krueger prior to the April 1996 staff development weekend.
• Old White Stag Completion Certificate - Undated, but probably older than 1996.  Found with other 1996 files passed down from Marilyn Smith.  Appears hand-drawn using a calligraphy pen.

1997

• Candidates for New Adult Staff - Email correspondence; Chuck Sparks to George DeBlois and Kirk Mangold; Dated November 22, 1997.
• Brochure Information - Email correspondence; Chuck Sparks to George DeBlois and Kirk Mangold; Dated November 25, 1997.
• Eastern Emblem; Youth Staff Berets - Dated May 1, 1997
• Matt Seidl Completion Certificate - Certificate of completion issued to participant Matt Seidl; Dated June 14, 1997.
• Staff Evaluation - Ryan Augustine
• 1997 White Stag Informational Brochure - This is the one page informational brochure given to prospective attendees for the 1997 course and used for recruiting.
• Conducting a Council Junior Leader Training Conference - Philmont Training Center - This is an archived web page dated April 12, 1997 by Lewis Orans of the Sam Houston Council in Texas regarding a conference held at the Philmont Training Center from June 22, 1997 to June 26, 1997 conducted for the purpose of training adult staff members to run a JLTC in their home council.
• JR Leach Memorandum - May 1997 memorandum from Chuck Sparks to JR Leach concerning procurement of a custom White Stag emblem branding iron.  This may be what was used in production of our leather neckerchief slides.
• 1997 Map Quiz - This is a quiz used to test orienteering skills using a map of Camp Red Wing.
• 1997 Map Quiz Answer Key - Answer key to the above quiz.
• 1997 Conference Participant Equipment List - Dated January 4, 1997.  This is the list mailed out to all participants for packing purposes prior to leaving to attend White Stag in 1997.
• 1997 Scoutmaster Letter - A letter dated August 1, 1997 sent by Chuck Sparks to home troop scoutmasters of the scouts who attended White Stag as a participant in 1997.  Note the recruiting of staff applicants for two courses to be held in 1998, however the date mentioned for the second session is August and not July.
• 1997 Participant Registration Form - This is the form used by home troop scoutmasters to register scouts for White Stag 1997.
• 1997 Participant Application for 1998 White Stag Staff - Dated October 14, 1997, this is the application for 1998 staff sent out to 1997 White Stag participants.
• 1997 Eagle Camp Mugs Order - Memorandum from Chuck Sparks to Eagle Camp Mugs ordering two cases of orange camp mugs.
• Draft Correspondance Memorandum - This March 27, 1997 fax from Chuck Sparks to George DeBlois includes draft versions of correspondance to be communicated to participants and staff respectively.  The staff correspondance includes a proposed schedule and assignments for the April staff development weekend in 1997.
• White Stag Staff Evaluation Form - Undated, but was found in the 1997 files.  This is a pretty standard evaluation form we used year after year.
• Emblem Production Quote Request - Memorandum from Dick Parrott to Eastern Emblem Manufacturing Corporation requesting a price quote for production of White Stag patches, staff, and participant neckerchiefs.  The document is dated February 24, 1996 but the context appears to indicate this was a quote requested in early 1997 for the 1997 course.
• White Stag Staff Job Descriptions
• Voltage Drop Calculation Worksheet - Used by Dick Parrott and Gary Jones in the design and assembly of a three hundred fifty foot power supply cord needed by one of the troop tents for the 1997 course.
• The ants go marcing two by two ....... - Email Correspondence; Seth Loertscher; Tim Palmer; June 16, 1997.
• Chuck Sparks' Conference Money Ledger
• January Staff Development - Notes by Tim Palmer
• February Staff Development - Notes by Tim Palmer
• March Staff Development - Notes by Tim Palmer
• April Staff Development Memorandum - Schedule; Addressed to George DeBlois.
• April Staff Development Memorandum - Schedule; Another Version; Addressed to George DeBlois.
• April Staff Development Memorandum - Addressed to all staff; Dated April 9, 1997.
• Course Completion Certificate Template - Set up for mail merge from one of the participant spreadsheets.  The production version of this was printed on beige certificate stock over a gray White Stag emblem watermark.
• Closing Ceremony
• Closing Ceremony - Part assignments are included in this version.  This was the Friday night closing ceremony conducted on June 13, 1997 at the back of the Quail Run campsite where we received our White Stag badges and hat pins.
• February Staff Development Memorandum - Schedule; Addressed to All Staff.
• February Staff Development Reminder Postcard - Back before social media and e-mail, the assistant course director would print these on cardstock, cut them up into equal pieces, stick mailing address labels and stamps on the front, and drop them into the mail about a week to a week and a half prior to the upcoming staff development weekend to make sure nobody forgot to attend.
• January Staff Meeting Memorandum - January was traditionally the start of the season for White Stag staff.  The first staff meeting was the beginning of staff development and for new staff members was their first real introduction to working on White Stag Staff.  Addressed to George DeBlois; Dated January 4, 1997.
• March Staff Development Memorandum - Schedule; Addressed to George DeBlois.
• March Staff Development Memorandum - Also dated April 9, 1997, but the dates contained within are scrambled between April and March.  Lack of sleep that we all experienced caused stuff like this from time to time.
• May Staff Development Memorandum - Schedule; Addressed to White Stag Staff
• May Staff Development Memorandum - Addressed to All Staff; From Chuck Sparks; Dated April 29, 1997; Includes Presentation and Scoutcraft Assignments.
• 1997 Orientation Trail
• Post Conference Meeting Reminder Postcard - Addressed to all staff reminding them to attend the 1997 post-conference meeting held June 25, 1997 at Camp Belzer; From Chuck Sparks.
• Post Conference Memorandum - From George DeBlois to all staff, participants, and participants' home troop scoutmasters.
• Pre-Course Work List
• Participant Welcome Letter - From George DeBlois to all participants.
• The "Second" Song - The final version of the second song for '97.
• Shower Schedule
• Staff Party Invitation Postcard - Invitation to the '97 staff party on August 14, 1997 at Camp Belzer; Addressed to all staff; From Chuck Sparks.
• Staff Commitment Letter - From George DeBlois to Chuck Sparks.
• Staff Fees Memorandum - From Chuck Sparks to Derek Wouden; Dated April 14, 1997.
• 1998 White Stag Dates - Date assignments for both sessions; Dated December 31, 1997.

1998

• Re: Letter of Recomendation - Email Correspondence reference a letter of recommendation for Philmont Staff; Adam Scott; George DeBlois; Dated September 15, 1998.
• Alliance Indiana Memorandum -Letter from Chuck Sparks to Bruce Wallace at Alliance Indiana reference donation of printing services for White Stag '98.  Dated June 25, 1998.
• Application Goals - These were printed in two part forms, white and yellow for participants to articulate their goals of application of the eleven White Stag leadership skills.
• June Session April Staff Development Schedule - Agenda for April Staff Development for the June session in '98.  Addressed to George DeBlois.
• April Staff Development Memorandum -Dated April 7, 1997, but the context and the header indicates this was for the June session's April staff develpment weekend in '98.
• '98 White Stag Budget - Three pager for the whole course, June and August sessions.  As '98 was the first year for two sessions, you can see that in the early years, at least, a valiant effort was made at an administrative level to keep the staff one unit and the course one course, just with two sessions.  This early administrative unity was apparently not practical as in later years everything was very much divided between sessions.
• Completion Certificate - This was from the June '98 session based on the date.  This is a template originally set up for mail merge and is basically a carry-over from 1997.  Dated June 20, 1998.
• Closing Ceremony - 1998
• Closing Ceremony - Set up for 1998 parts but appears to be a carry-over from '97 based on the header.
• Closing Ceremony by Role - Set up for both sessions in '98.  Troops 1, 2, and 3 were June, and 4, 5, and 6 were August (later known as July).  They were prefixed by the last two digits of the year which is where we got 981, 982, 985, etc.  The 0 troop was the adult administrative troop, which in '98 was Troop 980 and remained the same troop number across sessions, despite the fact that 0 staff from June usually never served during course week with staff from August/July unless it was a special circumstance like I did in '02.  The only youth members of 0 staff were junior assistant scoutmasters assigned to special details.  We can see in this document the effort made to keep the closing ceremony fully consistent between sessions.
• Closing Ceremony Cue Cards - Same as the above, but troop numbers indicate June.  These would have been cut up and pasted onto index cards for the staff members conducting the ceremony.
• Chuck Sparks Staff Commitment Letter - From George DeBlois to Chuck Sparks; Dated June 13, 1998.
• Warren Weakley Staff Commitment Letter - From Tim Palmer to Warren Weakley; Dated June 13, 1998.
• Document Copying Log - Back when it was all on paper.  I believe this may have been used for tracking purposes for the donated printing services.
• Staff Development Weekend 1 Agenda - Further evidence of the efforts made in '98 to keep it one staff and one course, the first staff development weekend in '98 was a joint session held at Belzer with both June and August staff members all present and training together.  I was there but unfortunately I don't remember much about it.
• Staff Development Weekend 1 Reminder - From Chuck Sparks to All Staff.  This is a reminder letter sent out to all staff members, June and August, reference the first staff development weekend at Belzer in '98.  Dated February 17, 1998.
• June Session March Staff Development Weekend Agenda - To George DeBlois; Agenda for the March '98 staff development weekend which was the second staff development weekend for June session staff.  This was my first time ever at Camp Red Wing, but far from my last.
• June Session March Development Weekend Reminder - Letter from Chuck Sparks reference the June session March staff development weekend.  Note Chuck's self-designation as "ASM 980J" to delineate between June and August (July) 980 staff.  This is the only time I have seen this used.  Dated March 12, 1998.
• June Session May Staff Development Weekend Agenda - This was the big one, our last staff development weekend before precourse.  I remember this one clearly as it was a great weekend, with George telling us at the end of the weekend to go home, finish school, and be ready for course the next month.  By this point the June '98 staff was basically firing on all cylinders and ready for course.
• June Session May Staff Development Memorandum - From Chuck Sparks to all June '98 staff; Dated May 8, 1998.
• Post-Course Meeting Reminder Postcard - Reminder to attend the '98 June Post-Course Meeting at Belzer on July 1, 1998.
• June Session Pre-Course Work List - This is everything that had to be done between May Staff Development and the end of pre-course Saturday in '98.
• Staff Application - This is the application for '99 staff sent out to '98 participants of both June and August sessions.  This is the first official reference to the July (not August) session that I've come across in my scouring of the archives.
• Patrol Box Equipment List - This is the required contents of all patrol site equipment boxes issued to White Stag participant patrols by the Equipment Quartermaster.  These boxes primarily housed patrol site cooking equipment and were made of plywood, so they were usually hauled to the patrol sites by truck or trailer during pre-course prior to the participants' arrival.
• Cash Receipts - June session '98.
• Scouts' Own Service - 1998
• Scouts' Own Service - Dated March 1, 1998.
• Staff Evaluation Form
• Wholesale T-Shirts Order - This was the '98 class B tee-shirt order from Wholesale T-Shirts at 1352 N Illinois Street in Indianapolis.  These good people evidently used great materials and did an excellent job, as the shirts I bought in '98 are still in good shape and completely servicable even in 2025 despite probably hundreds of gallons of sweat absorption and hundreds of cycles through the laundry.
• July Session '99 Dates - Date assignments for the first official July session in '99; Dated August 27, 1998.
• Polytuff Inc. Memorandum - Letter from Chuck Sparks to Polytuff Inc. ordering custom White Stag JLTC License plates; Dated March 9, 1998.
• 1998 White Stag Watermarked Letterhead
• Staff Songs - This is a bit of an amalgam as to the second song because 1998 in no way rhymes with, "we've found our piece of heaven," which was the rhyming insert for 1997.  In '98, the correct line was, "we know our staff is great."  This was probably last modified during '98 staff development before we'd decided on the final lyrics.
• Orientation Trail
• Secret Orders - Issued to participants just prior to the outpost hike and only to be opened at the outpost during patrol campfire time.
• White Stag Participant Recruitment Brochure - Note the August dates instead of July.  The second session began as August in '98 and became July in '99.
• Completion Certificate - Set up for mail merge from one of the PT spreadsheets.
• White Stag Worship Service
• Outpost Hike Instructions
• Participant Personal Equipment List
• Eastern Emblem; Youth Staff Beret - Order for insignia from Eastern Emblem and red youth staff berets; Dated March 23, 1998.
• Personal Conference Goals
• Post Course Reminder - Post-course meeting held July 1, 1998 at Belzer.
• Participant Welcome Letter - From George DeBlois to participants scheduled to attend in June, 1998.
• June Feast Invitation - From Chuck Sparks to Bob Scherb; Dated June 11, 1998.
• Session Switch Request Postcard - Apparently this was mailed to members of the June '98 staff asking them to switch to July, or August session in '98.  I think they had some trouble filling vacancies on that side of the staff.
• Staff Application - Form for 1998 participants to apply to be on staff in 1999.
• Staff Equipment Checklist - From Tim Palmer.
• Troop/Scout Registration Form - Form used to enroll participants for the '98 sessions.
• Pathfinder District White Stag Participant Recruiting Scholarship Proposal - Chuck Sparks; Dated May 5, 1998.

1999

• '99 White Stag Conference Brochure - Basically a carry-over from previous years, just with different dates.
• '99 Conference Budget; Sheet 1 of 3 - Combined; Both Sessions
• '99 Conference Budget; Sheet 2 of 3
• '99 Conference Budget; Sheet 3 of 3
• If God Should Speak - This was used as part of the Scout's Own Service.  It is credited "Staff Development, EC-CS-14, May, 1987", and, "Jack L. Van Hoover, June 12, 1991".
• July Session Participant Welcome Letter - Carol Bick to July Session Participants; Dated May 18, 1999.
• June Session Closeout Report - This is a great and very interesting document indeed, and describes some of the annoying hardships we overcame in the late '90s.  From Dick Parrott to Gary Jones, Chuck Sparks, Kirk Mangold, Pam Ballard, Jim Carmichael, George DeBlois (White Stag Committee), David Bardos (Training Chair), Scott Clabaugh (Council Executive), Fred Freeman (Outdoor Activities Director), and Carol Bick (July Session Course Director).  Build a new shower facility?  Consider it done!  There have probably been very few documents created in the history of humankind that include so much scouting talent all in one place.
• June Session Participant Welcome Letter - Dick Parrott to June Session Participants; Dated May 1, 1999.
• Personal Data Form - This is a personal inventory sheet to be completed by participants before arrival at camp for their session and was included with the welcome letter.
• Participant Welcome Letter - Dick Parrott and Carol Bick to participants; Dated April 7, 1999.  It would seem the session-specific letters dated in May would have been used and not this combined letter.
• Staff Application for 2000 White Stag Staff - Chuck Sparks to all '99 participants.  Dated October 11, 1999.
• Troop Scout Registration Form - Essentially unchanged from prior years.
• JLTC E-Mail - Gary Jones to Chuck Sparks, Dick Parrott, Pam Ballard, Carol Bick, George DeBlois, and David Bardos concerning matters decided by the White Stag Committee for the '99 conference.  Dated March 14, 1999.
• Staff Development Weekend Reminder Postcard - A reminder for the July '99 staff development weekend scheduled from June 4 through June 6, 1999 at Camp Red Wing.  From Chuck Sparks, Assistant Scoutmaster, Troop 990.
• Staff Development Weekend Reminder Postcard - Same as above, but for the July session staff devlopment weekend scheduled from June 25 through June 27, 1999.  This was the final staff development weekend before pre-course.
• Staff Development Weekend Reminder Postcard - April staff development weekend reminder postcard for June session '99.
• Staff Development Weekend Reminder Postcard - May staff development weekend reminder postcard for June session '99.
• '99 Letterhead
• Participant Nametags - Incomplete.
• Troop 991 Participant Nametags
• Troop 992 Participant Nametags
• Troop 993 Participant Nametags
• Dates for 2000 June Session
• Dates for 2000 July Session
• Dates for 2000 Woods & Water Session
• New Staff Welcome Letter - From Chuck Sparks to new staff selected for a White Stag 2000 session.  Dated December 27, 1999.
• Interview Rating Form - Used to rate staff candidates at interviews for new staff hired for 2000.

2000

• June & July Session Information Brochure - Interior pages.
• June & July Session Information Brochure - Cover pages.
• Woods & Water Session Information Brochure - Interior pages.
• Woods & Water Session Information Brochure - Cover pages.
• July Session Second Staff Development Weekend - From Chuck Sparks; Reminder Postcard.
• July Session Third Staff Development Weekend - From Chuck Sparks; Reminder Postcard.
• July Session Fourth Staff Development Weekend - From Chuck Sparks; Reminder Postcard.
• June Session February Staff Development Weekend - From Chuck Sparks; Reminder Postcard.
• June Session March Staff Development Weekend - From Chuck Sparks; Reminder Postcard.
• June Session April Staff Development Weekend - From Chuck Sparks; Reminder Postcard.
• June Session May Staff Development Weekend - From Chuck Sparks; Reminder Postcard.
• Label Data for Presentation Packets - These were used to print out the below presentation pack labels.  I was a Troop Guide in 2000 but I don't really remember what all was in these.  We still prepared all our stuff like the pilgrims on old-school flip charts (the back sides of repurposed architectural drawings), not like the later years where they had pre-made overhead projector transparencies and I'm sure eventually pre-made PowerPoint presentations.  These packets may have been the appropriate extracts from the JLTC syllabus containing the information necessary to build the presentation.  I think we knew our material better because we made our presentations by hand with markers, paper, pens, and index cards.  Anybody can read off a PowerPoint.
• Presentation Pack Labels - These are the actual labels generated by the above.
• Participant Personal Data Sheet - Inventory of participants' personal information.  These were mailed out with the welcome letters when participants registered to attend a session.
• Troop-Scout Registration Form - Used to register PTs for the June & July sessions.
• Woods & Water Session Staff Development Weekend 1 - Chuck Sparks to Woods & Water Session Staff; Reminder Letter.
• The Powell House - Detailed directions to the (former) Powell House in Muncie.  I can publish it now because they no longer live there.  Woods & Water had their first staff development weekend at ACD Karla Powell's residence in 2000.
• Woods & Water Session Staff Development Weekend 2 - From Chuck Sparks; Reminder Postcard.
• Woods & Water Session Staff Development Weekend 3 - From Chuck Sparks; Reminder Postcard.
• Woods & Water Session Staff Development Weekend 4 - From Chuck Sparks; Reminder Postcard.
• Woods & Water Session Staff Structure - From Bruce Henry to the White Stag Committee.  This is an interesting document as Woods & Water was a big change from the static White Stag sessions of June and July.  The staff was much smaller, less participants were trained, but the session was a highly mobile high-adventure undertaking involving extensive hiking and canoeing.  As such, tweaks and combinations had to be made to the traditional staff roles to get it to run efficiently.  2000 may have been the year of the black stave.  I don't remember if that was for all Woods & Water staff or just the logistics team.
• Woods & Water Troop-Scout Registration Form - This looks to be the preliminary version of this form and was probably not used, because the second version has more information specific to Woods & Water and allowed for enrollment of multiple scouts from the same troop, which was not practical given the size limitations of the Woods & Water Session.
• Woods & Water Troop-Scout Registration Form - This is likely the final production version of the form that was actually used.  Note that this is for single scouts only.  The form also specifies that the scout must have backpacking experience, canoeing experience, a current Class III physical (I believe this was the same requirement to go on a trek at Philmont), be a blue tag swimmer (no beginners) with a swim test administered the first day of course (not unlike regular summer camp), and attend a pre-course meeting at Belzer on June 3, 2000.  This differs markedly from the static sessions as the participants never swam, never canoed, and never saw one another until they were introduced to their fellow patrol members on the first day of course.  Given the inherent greater risks of the high-adventure adaptation that was Woods & Water, it was safer and smarter to do it this way.  Be prepared!
• July Session Participant Welcome Letter - Dick Parrott to July 2000 participants.  Dated April 7, 2000.
• June Session Participant Welcome Letter - Tim Palmer to June 2000 participants.  Dated April 7, 2000.
• Pathfinder District Pen Order Memorandum - From Chuck Sparks to whoever made our custom rosewood staff inkpens in 2000.  Evidently he previously ordered pens for Pathfinder District from the same company.  This has the White Stag emblem on it but nowhere else.  Probably modified from the original, saved by accident, then saved-as for the below version.
• White Stag Pen Order Memorandum - From Chuck Sparks to whoever made our custom rosewood staff inkpens in 2000.  This is evidently the final version.  I still have my pen.
• Powell House Directions - Text-ish format; Dated February 2, 2000.
• June & July Session Participant Equipment List
• 2000 Woods & Water Closeout Report - Another very interesting document.  From Bruce Henry to the White Stag Committee and CAC professional staff.  Obviously Bruce used Dick's '99 June closeout report as a template but that's okay.  This is some very interesting reading summarizing the very first of only three Woods & Water sessions ever held.  In 2000, Woods & Water was a brand-new, riskier adaptation of the course.  As usual, our staff made great things happen.
• Woods & Water Overview of Program and Facilities Use - Another very interesting document generated in the planning stages of Woods & Water demonstrating the challenges of running a mobile course versus a static course.  Its really cool to get into the nuts and bolts of how Woods & Water actually worked.  From Bruce Henry; Dated March 20, 2000.
• Woods & Water Participant Equipment List - Specialized for the Woods & Water session.  There was a shakedown meeting held at Camp K on June 3, 2000 for equipment, backpacking, and caoneing checkout prior to the course.  Participants were also issued a stave and rope to make a stave grip much like the staff carried.
• Woods & Water Participant Welcome Letter - Bruce Henry to Woods & Water '00 participants.  The date says May 18, 1999 but I believe that was an omission as there was no W&W in 1999.  The shakedown meeting even included an orienteering course!  Pre-GPS FTW!  Patrols were also assigned at the shakedown meeting to begin planning for the course as a patrol, much different than the static June and July sessions.  Given the extensive logistics, this only made sense.
• Woods & Water Staff Development Weekend 1 Letter - Text-ish version of the letter posted up above.  From Chuck Sparks and Bruce Henry; Dated February 2, 2000.

2001

• 2001 Orientation Trail
• Dates for 2002 Woods and Water Session
• June Session Assistant Course Director Duties - Includes some other position duties, goals, and notes as well.
• June Session Closing Ceremony
• 010 June Session Staff Commitment Letter - Bob Duffy to Troop 010 staff.  Set up for mail merge.  Dated June 16, 2001.
• Staff Commitment Letter - Dick Sloan to Ken Benson.  Dated June 16, 2001.
• All 2001 Session Dates - In 2001, there were overlapping dates between Woods & Water and July Session.  Also in 2001 we did an all-session staff development weekend at Red Wing with staff present from June, July, and Woods & Water sessions.  I think this time period was arguably the height of the CAC White Stag program as we ran three sessions, we had great youth participation at each, and we had great support at both the committee and professional council levels.
• Delinquent Fees! - Chuck Sparks to me regarding my unpaid fees!  Dated June 7, 2001.
• Email Correspondence - Bob Duffy; Chuck Sparks; Various matters.  Dated June 4, 2001.
• Label Mail Merge Template - This is the template for the below document.
• Staff Labels - If I recall correctly, these were for the staff interoffice mail files kept in BP during precourse and course.  Yes, they were hanging folders containing actual paper.
• July Session Staff Fee Payments
• June Session Staff Fee Payments
• June Session Mail Merge Spreadsheet
• June Session Petty Cash Accounting
• June Session Staff Development Schedule
• Returning Staff Welcome Back Letter - Don't mind the date.  This was the date I converted the original document to PDF.
• Staff Evaluation Form
• Stave Cord Source - Email correspondence from Dick Parrott to Chuck Sparks, Dennis Rinker, Debbie Rinker, Bruce Henry, George DeBlois, and Bob Duffy concerning the source for the cord used to create the stave grips.  Dated March 8, 2001.
• Trail Reflections - Woods & Water Session
• White Stag Tree - Used to print multiple copies on the same sheet.
• First Staff Development Weekend Agenda - Agenda for the first staff development weekends held for 2001 sessions.  Note that the agenda for every session is the same, just with different dates for each session.  This is demonstrative of the effort to keep it all one staff and one course with different sessions.
• Second Staff Development Weekend Agenda
• Third Staff Development Weekend Agenda
• Fourth Staff Development Weekend Agenda
• Woods & Water Session Staff Fee Payments
• Woods & Water Scouts' Own Service - Dated July 2, 2001.
• June Session Closing Ceremony - Set up to be printed, cut, and pasted onto index cards for the various ceremonial roles.
• 2002 June Session Dates - Note the mention of Ransburg's new Inlow Center.

2002

• Cash Memorandum - Chuck Sparks to George DeBlois.  Pay no attention to the date in 2026; this is the date I converted it to PDF.  The original document is dated July 1, 2002.
• June Session Closing Ceremony - Says 2001 but based on the staff assignments this appears to be from 2002.
• June Session Dates - Staff Developement, Course, and Post-Course, Staff Party
• Staff Interview Grading Form
• Token Exchange Assignments - Email from George DeBlois to Dennis Rinker, Debbie Rinker, Karla Powell, and Bob Duffy concerning exchange of commemorative tokens between troops.  Notably, a Hoosier Trails Council White Stag troop was included in the token exchange, and as such was apparently part of the Celebration/Traditions Weekend in 2002.
• Application Goals - Printed on "NCR" forms (carbon-copy).  The top was white, the bottom yellow.
• Flag Cards - Intended to be printed and then cut into approximately business card sizes for the historical US flags used throughout course week.
• June Session Campsite Names - These were printed out and either put in page protectors or laminated then posted at each patrol site designating their arbitrary campsite name for the June session in '02.  The theme in June '02 was James Bond.
• Conference Completion Certificate - Set up for mail merge from a PT roster.
• Check Request Form - Template set up by Chuck Sparks to request checks for course funding from the council office.
• Check Request Form - Chuck Sparks; Dated May 15, 2002.
• Training Balance Sheet - Part one of a three part series of forms used to keep running accounting of course expenses.
• Trading Post Balance Sheet - Part two of a three part series of forms used to keep running accounting of course expenses.
• Expense Form - Part three of a three part series of forms used to keep running accounting of course expenses.
• Training Balance Sheet - June Session; Dated February 3, 2002.
• Training Balance Sheet - June Session; Dated March 9, 2002.
• Training Balance Sheet - June Session; Dated April 16, 2002.
• Training Balance Sheet - June Session; Dated May 12, 2002.
• Training Balance Sheet - June Session; Dated June 22, 2002.
• Training Balance Sheet - June Session; Dated July 1, 2002.
• Trading Post Balance Sheet - June Session; Dated February 3, 2002.
• Trading Post Balance Sheet - June Session; Dated March 9, 2002.
• Trading Post Balance Sheet - June Session; Dated April 16, 2002.
• Trading Post Balance Sheet - June Session; Dated May 12, 2002.
• Trading Post Balance Sheet - June Session; Dated June 22, 2002.
• Trading Post Balance Sheet - June Session; Dated July 1, 2002.
• Expense Form - June Session; Dated February 3, 2002.
• Expense Form - June Session; Dated March 9, 2002.
• Expense Form - June Session; Dated April 16, 2002.
• Expense Form - June Session; Dated May 12, 2002.
• Expense Form - June Session; Dated June 22, 2002.
• Expense Form - June Session; Dated July 1, 2002.
• Handout Copy Needs and Distribution Schedule - June Session
• June Session Food Quartermaster Budget
• June Session Meal Planning - Schedule showing who was in charge of cooking what meals.
• June Session Orientation Trail
• June Session Presentation Pack Label Data
• June Session Participant Name Tag Template - Set up for mail merge.
• June Session Participant Name Tags - Very partial.
• Red Wing Food and Supplies Inventory
• Staff Application - Application for 2003 staff distributed to 2002 participants.  Dated June 22, 2002.
• Staff Interview Form
• Celebration Weekend Cooking Assignments - For several years in the early '00s, we held what we called a celebration or traditions weekend at Red Wing, usually around the end of June Sesssion's staff development.  It was a time for the staff of all three sessions to get together and celebrate the traditions of White Stag JLTC.  I like to think the annual staff reunion carries on that tradition.  In 2002, staff from all three sessions were involved in cooking assignments for the weekend since it was one of the few times we ever had the entire staff in camp all at once.
• Staff Watch Order - Our staff appreciation gift in '02 were nice analog wrist watches with the White Stag JLTC emblem on the face.  Each staff member received one.  This is the order form for those watches.  Dated March 13, 2002.
• White Stag Staff Organizational Chart - Extract from Ryan Augustine's JLTC syllabus that was last used for Woods and Water in 2002.  This is a nice little organizational chart that shows how the chain-of-command of White Stag JLTC was all laid out.  I had to scan it in by itself at high-resolution to get the words to pop out of the dark-colored boxes which is why its included separately here.
• Staff Commitment Letter - Karla Powell; Ryan Augustine; Dated June 28, 2002.
• White Staggin' Across The United States - Script for a camp fire song.  I believe this is from Woods & Water in '02.  Courtesy Ryan Augustine.

2009

• Staff Development Weekend 1 Schedule - I found this hard copy in a bin next to the below letter, which leads me to believe it is from 2009.
• Uniform Discount Letter - Found in the original envelope next to the above schedule.  From Steve "Froggy" Williams to all staff.  Postmarked January 12, 2009.

Page last updated 13:38 3/10/2026.

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